r-gordon-7 wrote:That's the way I handled (over the phone) my return to WLL of the defective Gaggia Achille refurb in exchange for the Gaggia Factory refurb - they initially said they'd e-mail me a return shipping label to print out and would then ship the Gaggia Factory to me as soon as they'd received & checked out the returned Achille - I suggested how 'bout instead charging my credit card right then over the phone for the Gaggia Factory, shipping it to me right away & then crediting my credit card for the Achille once they'd received it and checked it out... They immediately said, "sure"... Worked very well for both sides.
r-gordon-7
Please note that we (in this case I personally) offered our customer 2 options when damage was reported:
a) We go through the damage claim process, and ship out a new unit as soon as the first, damaged unit is returned (not when the claim is paid as previously mentioned). There is no additional charge to the customer's credit card. OR
b) We immediately ship a replacement with the customer's credit card charged, and once the first unit is returned in the original packaging with all accessories, packaging, etc (in other words, our inspection), we issue the refund within 30 days based on satisfactory returns.
In both cases above, if the customer does not return the item with the original packaging, we have no possibility of making a claim, and a refund would be denied (this happened yesterday to a customer who decided not to ship a VIBIEMME machine with the double box and withOUT the styrofoam holding the machine on the inside.
Some may argue that equipment gets damaged before being shipped. Although this is a possibility, our warehouse's standard operating procedure in effect for the past 2 years calls for opening up to 85% of equipment shipments to inspect for damages and for adding additional packaging material inside the manufacturer's box.
In this post's case, our customer chose option A which was also delayed by other circumstances (vacations, weekends, FedEx pickup, etc). There was a follow up phone call made this morning to make sure the second machine arrived safely and in good order.
We do try our best to work as quickly as possible. However, we ask that each customer understand we no longer ship replacements free of charge - the reason is that about 3 years ago, we went through an audit and over $50,000 in equipment claimed to be damaged by the customer was never returned. These non-returns did not allow us to be successful in making damaged claims. We were only successful in very few our attempts to retrieve the equipment. And, we can not charge their credit card after the fact.